Thread: Stop Late Comings. Motivate Employees.

As an HR person, you always had this difficult problem of managing latecomers. And many times you tried convincing yourself that some employees are too hard to change, no matter how you motivate them.

Here are some points to stop late comings forever, with guaranteed results.


1. Track your employees with an accuracy of minutes

The first and foremost thing to do is to record employee in/out times accurately. As a human, it’s impossible for you to track an employee every time he comes in or goes out. You can automate this by using a time attendance device. If you don’t have one, buy a new one; it doesn’t cost much.


2. Attendance tracking, with an option for manual editing

Time Attendance devices are very accurate in tracking your employees. But as a manager it should be possible for you to add, delete or edit data coming in from time attendance devices. Sometimes, one of your employees is late because he was on a client visit. Your time attendance device will indicate it as a late coming, but as a manager you want to change the data to include the fact.


3. Consolidate and analyze your findings

So you had been tracking employees for some time; now, consolidate your findings. Create employee wise monthly or weekly reports on latecomers. Also create department wise reports on latecomers. Analyze how many hours were lost because of latecomers.


4. Present your findings to your employees and management

Send monthly attendance summary reports to each employee, at the end of every month. Let the employees know that they are being traced. Send department wise attendance reports to department managers.

5. Implement new company policies

If your company doesn’t have good policies on late comings, create new policies. For eg. If an employee is late for more than three times a month, he loses salary for a day.


6. Motivate your employees. Find employee of the month.

As you have accurate attendance data, find the employee with the best attendance record for the month. Display the information in your notice board, publish it in your internal website, and motivate other employees.

Originally Posted by harjos

As an HR person, you always had this difficult problem of managing latecomers. And many times you tried convincing yourself that some employees are too hard to change, no matter how you motivate them.

Here are some points to stop late comings forever, with guaranteed results.


1. Track your employees with an accuracy of minutes

The first and foremost thing to do is to record employee in/out times accurately. As a human, it’s impossible for you to track an employee every time he comes in or goes out. You can automate this by using a time attendance device. If you don’t have one, buy a new one; it doesn’t cost much.


2. Attendance tracking, with an option for manual editing

Time Attendance devices are very accurate in tracking your employees. But as a manager it should be possible for you to add, delete or edit data coming in from time attendance devices. Sometimes, one of your employees is late because he was on a client visit. Your time attendance device will indicate it as a late coming, but as a manager you want to change the data to include the fact.


3. Consolidate and analyze your findings

So you had been tracking employees for some time; now, consolidate your findings. Create employee wise monthly or weekly reports on latecomers. Also create department wise reports on latecomers. Analyze how many hours were lost because of latecomers.


4. Present your findings to your employees and management

Send monthly attendance summary reports to each employee, at the end of every month. Let the employees know that they are being traced. Send department wise attendance reports to department managers.

5. Implement new company policies

If your company doesn’t have good policies on late comings, create new policies. For eg. If an employee is late for more than three times a month, he loses salary for a day.


6. Motivate your employees. Find employee of the month.

As you have accurate attendance data, find the employee with the best attendance record for the month. Display the information in your notice board, publish it in your internal website, and motivate other employees.

Ok, mate I will follow as you have written in this post. I wish it works. Thanks for advance for your suggestion.

We agree! You have to motivate employees to keep morale up. In fact, there are numerous studies out there that say the more happy your employees the better your bottom line. Why not give them something that can make them feel a part of the group? It's up to not only the HR department, but also the c-suite! An active c-suite means an active engaged employee base! We expand upon that point in an upcoming blog post on that we will have to share when we have enough posts!

Human being are used to follow their upper level person to achieve success in life. A human resource manager is elite person and CEO in an organization, for managing a organization he should be respectable to discipline of the organization. And the lower level worker must follow his disciplines.
However your post is good to motivate employees.

Employees are not machines to act to ‘start’ and ‘stop’ buttons. Understand their personal problems and address them to avoid absenteeism. Give them flexi timing option incase of emergency situation to encourage them to provide the required productivity. Maintaining a friendly relationship with the staffs is every important for the HR team to run a successful organization.

I also want to share some useful tips to motivate employees. This is a costly mistake of getting lost in the false theory that more money equals happy employees. The company you choose to provide you with catalogs, price lists and check-points, free of charge. The structure of your bonus plan can not remain the same, but instead of giving cash to your employees that you receive points equivalent. These points can then be used to purchase a wide variety of gifts or travel plans in the catalog. There are some effective ways to motivate employees.

- Good Work Environment.
- On-the-Spot Praise.
- Career Path.
- Leadership Roles.
- Recognition/Attention.
- Applause.
- One-on-One Coaching.

Originally Posted by harjos

1. Track your employees with an accuracy of minutes

The first and foremost thing to do is to record employee in/out times accurately. As a human, it’s impossible for you to track an employee every time he comes in or goes out. You can automate this by using a time attendance device. If you don’t have one, buy a new one; it doesn’t cost much.


2. Attendance tracking, with an option for manual editing

Time Attendance devices are very accurate in tracking your employees. But as a manager it should be possible for you to add, delete or edit data coming in from time attendance devices. Sometimes, one of your employees is late because he was on a client visit. Your time attendance device will indicate it as a late coming, but as a manager you want to change the data to include the fact.


3. Consolidate and analyze your findings

So you had been tracking employees for some time; now, consolidate your findings. Create employee wise monthly or weekly reports on latecomers. Also create department wise reports on latecomers. Analyze how many hours were lost because of latecomers.

These first 3 posts actually are the main reasons why we ended up using a software to manage all of our workflow to track each of the employee's time and tasks.

The thing is we work on a virtual environment and each of the workers work on their own computers from different parts of the world. I have no means of overseeing them while they work. So, we installed this task management software to each of the computers. It tracks their time worked, the sites they visit while they working and also allows us to manage each tasks in a collaborative way.

Of course, through that I would know the time they log in for work, the amount of time they would allocate for break, the tasks they do, etc etc. That allowed me to have control of almost how everything works in the company. Through that, we have increased our productivity through making sure that each work hour is utilized well for appropriate things.

I think that would make a great addition to the tips on how to avoid lateness and such.

Hello,
Well I just started my new business and i have not hired to many people yet. So I was just wondering whether how this would work.
But i really loved the idea and I guess is actually is very important to connect with your employees and know what they really want.
But how we should go about it is something that is very well mentioned here.
Thank You

If only late payment will stop at my work place that will be great.

When your employees accomplish something they have achieved something. Your recognition is appreciation for that achievement. I believe that most managers don't give enough recognition because they don't get enough. Therefore, it doesn't come natural to do it. If this applies to you, you need to drop this excuse like a bad habit! Become a giver! Look at the price. Recognition is free!

If Senior person follow the rules and come on times then the junior staff automatically come on time and they will follow the company rules . A company will successful when there employees are happy with company rules and policies.